Transcription work is often done by legal secretaries. Legal secretaries work for judges, law firms, hearing officers and also for private investigators . A legal secretary may be responsible for many duties depending on the level of the firm and the assigned work. Though there a very subtle difference between a legal secretary and a para legal staff / legal assistant, most of the duties do overlap between them. Legal transcription has become a specialized area of work today, with increased outsourcing of transcription work being sent to specialized legal transcription professionals but a legal secretary is often depended upon for instant transcription work and document preparation at law firms.
Besides doing a lot of administrative work and other legal document management work, a legal secretary is also expected to be work independently and assist the legal professional. A short list of the many possible duties and responsibilities of a legal secretary can include,
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Maintaining calendar of court dates
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Correspondence/ mail management
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Schedule deposition
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Overall monitoring/coordination of work
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Case management
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Document management for court hearing
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Handle court exhibits
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Travel arrangements
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Payment system management
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Court reporting schedule management
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Statistical report preparation
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Witness management
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Drafting/editing/proofreading
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Document review for citation
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Assist attorney to file documents
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Arranging teleconference
Thus we see that besides being efficient in many areas including legal transcription and document management, a legal secretary must primarily have a good knowledge of all court rules and regulation and also keep contact with the public, federal /state agencies, court officials and others to obtain and manage information related to cases.
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